By Laws

 LITCHFIELD PARK JUNIORS VOLLEYBALL CLUB

BY-LAWS

PART I • GENERAL Bylaw 101. – NAME

This organization was incorporated in 2004 as the “Litchfield Park Juniors Volleyball Club” in the State of Arizona. The Litchfield Park Juniors Volleyball Club is an affiliate member of USA Volleyball, AAU Volleyball, JVA and Starlings Volleyball USA.

Bylaw 102. – OFFICE

The principal office of the Litchfield Park Juniors Volleyball Club shall be in Phoenix, Arizona.

The mailing address shall be:

PO Box

Phoenix, Arizona 85027

or any address established by the Board of Directors from time to time, in its discretion (PO Box).

Bylaw 103. – PURPOSE

Section 1. It is the mission of the Litchfield Park Juniors Volleyball Club is to foster the physical, mental, and emotional growth and development of the youth of Arizona through the sport of volleyball at all levels of age and competition.

Section 2. The objectives of the Litchfield Park Juniors Volleyball Club are:

A.)    Promoting the well-being of children through volleyball by providing healthful recreation and an alternative to drug use and other negative behavior

B.)    Teaching volleyball to youths

C.)    Promoting and advancing amateur volleyball competition

D.) Be a good representative of organized youth volleyball and in particular Litchfield Park Juniors Volleyball Club with regard to Arizona Region of USA Volleyball, USA Volleyball, AAU Volleyball, JVA Volleyball, Starlings Volleyball and other interested parties.

Section 3. Litchfield Park Juniors Volleyball Club shall not discriminate against any individual based on race, color, religion, age, sex, or national origin.

Section 4. The Litchfield Park Juniors Volleyball Club shall apply for and maintain its nonprofit corporation and tax-exempt status, organized and existing under the laws of the State of Arizona.

Bylaw 104. – AFFILIATION

The Litchfield Park Juniors Volleyball Club shall be a member of and comply with the authority of USA Volleyball, AAU Volleyball, JVA and Starlings Volleyball USA.

Bylaw 105. – LAWS OF THE GAME

The “Laws of the Game” as authorized by USA Volleyball and modified for youth play by USA Volleyball or IOC International Federations.

Bylaw 106. – EQUAL OPPORTUNITY

Section 1. The Litchfield Park Juniors Volleyball Club shall provide an equal opportunity to athletes, coaches, trainers, managers, administrators, and officials to participate in recreational and competitive youth volleyball without regard to that individual’s race, color, religion, national origin, age (according to the specified program within these Bylaws) or sex.

Section 2. Any individual serving on the Board of Directors or a committee of the Litchfield Park Juniors Volleyball Club shall be selected without regard to that individual’s race, color, religion, national origin, age or sex.

Bylaw 107. – SEASONAL AND FISCAL YEARS

The seasonal and fiscal year shall begin September 1 of one calendar year and end August 31 of the following calendar year according to the calendar years of USA Volleyball and AAU Volleyball.

Bylaw 108. – USE OF NAME AND LOGO AND COLORS

Section 1. No one may use the name or initials of Litchfield Park Juniors Volleyball Club, any of its trade names including Litchfield Park Juniors Volleyball Club, or any of its logos except as provided under these bylaws or except with the express written consent of Litchfield Park Juniors Volleyball Club.

Bylaw 109. – ORDER OF BUSINESS

Section 1. Except as provided in these bylaws, all meetings shall be conducted in accordance with Robert’s Rules of Order Newly Revised in Brief, 2nd Edition.

Section 2. A quorum at any meeting shall be a majority of the total number of eligible votes present for that meeting.

Bylaw 110. – AUTHORITIES

Section 1. The Litchfield Park Juniors Volleyball Club shall be governed by its bylaws as presently constituted, except in those matters reserved by the Arizona Region of USA Volleyball whose governing documents shall take precedence over and supersede the governing documents of Litchfield Park Juniors Volleyball Club to the extent applicable under Arizona State Law.

Section 2. The Litchfield Park Juniors Volleyball Club will not join organizations that have requirements that conflict with USA Volleyball, AAU Volleyball, JVA and Starlings Volleyball USA governing documents.

Section 3. The legislative and judicial powers of Litchfield Park Juniors Volleyball Club except those, which are herein otherwise delegated, shall be vested in a Board of Directors.

Section 4. In any and all matters that are not addressed by these bylaws, the governing documents of the of USA Volleyball shall take precedence.

Bylaw 111. – DISSOLUTION

Section 1. If the Litchfield Park Juniors Volleyball Club dissolves for any reason, its properties and assets shall become the property of its governing body president to  be put in trust until a new Club can be formed serving a similar population and purpose, provided, however, that all assets will be distributed for an exempt purpose as required under Section 501(c)(3) of the Internal Revenue Code.

Bylaw 112. – DEFINITIONS

Except as otherwise provided, definitions applicable to these Bylaws shall be as listed in Arizona Region of USA Volleyball Bylaw 111.

PART II – MEMBERSHIP Bylaw 201. – ELIGIBILITY

Membership in Litchfield Park Juniors Volleyball Club shall include all teams, players, and their parents/guardians, without discrimination on the bias of race, color, religion, age, sex, or national origin and upon payment of appropriate fees.

Bylaw 202. – MEMBERSHIP CATEGORIES

Litchfield Park Juniors Volleyball Club has the following categories of membership: A.) Team Membership (Voting)

B.) Player and Parent/Guardian Membership (Nonvoting)

Bylaw 203. – PROHIBITION ON TRANSFERRING AND ASSIGNING MEMBERSHIP

Membership in Litchfield Park Juniors Volleyball Club is not transferable or assignable. Membership terminates when Litchfield Park Juniors Volleyball Club, the individual dies or as provided under these Bylaws.

Bylaw 204. – GENERAL RESPONSIBILITIES

In addition to other requirements of these Bylaws:

A.) Falsification of records shall be grounds for removal from future participation and/or membership in Litchfield Park Juniors Volleyball Club.

B.) A plea of ignorance to the Bylaws, policies and procedures of Litchfield Park Juniors Volleyball Club is not sufficient and violators may expect appropriate action by the Board of Directors;

C.) Any person found guilty of violating the Bylaws, policies and procedures of Litchfield Park Juniors Volleyball Club will have the opportunity to appear before the Board of Directors in order to explain his/her actions.

Bylaw 205. – ADMISSION TO MEMBERSHIP

Section 1. Voting Members. A team wishing to join Litchfield Park Juniors Volleyball Club must submit a written application for membership to the Board of Directors. The Board of Directors shall consider the application and may reject any application until such application is changed to comply with the requirements of Litchfield Park Juniors Volleyball Club.

Section 2. Nonvoting Members. An individual who is a player or parent/guardian of a player is a nonvoting member of Litchfield Park Juniors Volleyball Club.

Bylaw 206. – RESPONSIBILITIS OF MEMBERSHIP

In addition to other requirements of these Bylaws, all members of Litchfield Park Juniors Volleyball Club shall comply with the following:

A.) Annually register with Litchfield Park Juniors Volleyball Club every player, coach and administrator;

B.) Register all players prior to their first game appearance;

C.) Register a minimum of one coach with each team;

D.) Ensure that players with foreign birth certificates submit any and all required documentation;

E.) Ensure that players coming from another club/team within the Arizona Region of USA Volleyball or from another USA Volleyball Region, submit any and all required documentation;

F.) Pay any and all fees due to Litchfield Park Juniors Volleyball Club by the appropriate deadline;

G.) Be responsible for governing those persons associated with their operation;

H.) Ensure that teams affiliated with Litchfield Park Juniors Volleyball Club do not play games against non-sanctioned affiliated teams or tournaments without prior written approval (friendlies). Teams that fail to comply may be subject to disciplinary action including suspension.

I.) Ensure that region rosters issued by Litchfield Park Juniors Volleyball Club are used in every match;

J.) Ensure that all registration policies and procedures are followed.

Bylaw 207 – SUSPENSIONS, FINES AND TERMINATIONS

Section 1. The Board of Directors may suspend, fine or terminate a member’s membership in Litchfield Park Juniors Volleyball Club if the Board, after a properly convened hearing, determines that:

  1. The conduct of the member is averse to the best interests of Litchfield Park Juniors Volleyball Club and the purpose for which this club/league has been founded;
  2. The member has failed to abide by the Bylaws of Litchfield Park Juniors Volleyball Club or USA, AAU, JVA Volleyball;
  3. The member has failed to pay fees due and payable to Litchfield Park Juniors Volleyball Club within a specified time.

Section 2. A suspended member may apply for reinstatement by submitting a written request. Such requests will be considered by the Board of Directors in a timely manner.

Section 3. Litchfield Park Juniors Volleyball Club will recognize suspensions and ruling of all organizations under the jurisdiction of the Arizona Region of USA Volleyball when notified thereof.

Section 4. Litchfield Park Juniors Volleyball Club will notify the Secretary, Vice President and President within 30 days if any suspension of six months or more is handed down.

Section 5. Suspension Due to Litigation

  1. Any Member of Litchfield Park Juniors Volleyball Club who becomes a defendant in litigation detrimental to the welfare of youth players or litigation based on activity detriment to the welfare of youth players, shall be suspended from all club activities. The Board of Directors shall determine suspensions under this Bylaw. Matters detrimental to the welfare of youth players shall include crimes of moral turpitude and felonies. The person has right to appeal the suspension only over whether the matter, which is the substance of the accusation, if true, is detrimental to the welfare of youth players.
  2. On completion of the litigation, the suspended person may inform the body suspending the person under Section 1 of this bylaw that the litigation has been completed and request that the suspension be terminated, and the person reinstated. The suspending body may grant the request of the person or, if the decision of the litigation was adverse to the person, may continue the suspension for a period specified by the suspending body, fine the person, terminate all membership of that person with the suspending body and its members, or any combination of those authorized penalties.

Bylaw 208. – MEMBERSHIP FEES

Section 1. Each Player Member shall pay to Litchfield Park Juniors Volleyball Club annual fees in an amount recommended by the Board of Directors and ratified by at the Annual General Meeting.

Section 2. The Board of Directors shall establish deadlines for the payment of fees.

Section 3. Any changes in fees being recommended by the Board of Directors shall be forwarded, in writing, to all voting members.

Section 4. Fees will be set for the entire year before the season is to start. If there is any change to the fees during the season because of changes made within the leagues Litchfield Park Juniors Volleyball Club participates in, each member will be notified.

Bylaw 209. – RESIGNATIONS

Section 1. Any Member may resign from Litchfield Park Juniors Volleyball Club by submitting a written resignation to Litchfield Park Juniors Volleyball Club. A Member’s resignation does not relieve the member of any obligation to pay any fees that had been accrued and were unpaid before the effective date of the resignation.

Bylaw 210. – REINSTATEMENT

A suspended member of Litchfield Park Juniors Volleyball Club may submit a written request for reinstatement. The Board of Directors may reinstate the membership of a suspended member on reasonable terms that the Board considers appropriate.

PART III • ORGANIZATION

Bylaw 301. – ORGANIZATION VOTING MEMBERS

Section 1. Each team, in good standing, may designate a member (parent or guardian) to represent the team and vote at the Annual General Meeting. A member must be in good standing with Arizona Saguaros Volleyball Club and the Arizona Region of USA Volleyball in order to vote.

Section 2. Each team shall have 1 vote. The voting member of the team will be established in roll call.

Bylaw 302. – OFFICERS AND BOARD OF DIRECTORS

Section 1. The individual who is chairing a meeting of the Members may vote only when the vote is by ballot, or, in all other cases, to affect the result of the vote.

Section 2. Each member of the Board of Directors, except as outlined herein, is entitled to one vote each at member meetings.

Section 3. If there are 2 (two) members of a family that are on the Board of Directors, then only 1 of those family members may be allowed to vote on any Executive Decisions.

Bylaw 303 – LIMITATION

An individual may vote at any meeting of Litchfield Park Juniors Volleyball Club in only one capacity.

Bylaw 304 – ANNUAL GENERAL MEETING

Section 1. The Annual General Meeting of Litchfield Park Juniors Volleyball Club will take place in October of each seasonal year on a date to be selected by the Board of Directors. Time, location, and any proposed changes to the Bylaws will be noticed at least 30 days prior to the meeting.

Section 2. The meeting shall follow that agenda format established by Litchfield Park Juniors Volleyball Club.

Bylaw 305. – SPECIAL MEETINGS

Section 1. A special meeting of the members may be called at any time on request of:

  1. The President of Litchfield Park Juniors Volleyball Club.
  2. Most of the Board of Directors; or
  3. At least 5 Members of Litchfield Park Juniors Volleyball Club.

Section 2. The request shall state the business items to be considered at the special meeting. No other items may be considered at the meeting.

Bylaw 306. – PLACE OF MEETING

The Board of Directors may designate a place within reasonable proximity for attendance by the constituency as the place for a meeting of the members.

PART IV • OFFICERS AND BOARD OF DIRECTORS Bylaw 401. OFFICERS AND BOARD OF DIRECTORS

Section 1. The Board of Directors of Litchfield Park Juniors Volleyball Club shall be comprised of the President, Vice President, Treasurer, Secretary, Marketing Director, Fundraising Director, and Director of Volunteers, and Member at Large.

Section 2. The director positions of the Vice-president, Registrar and Member at Large shall be elected in odd numbered years for a two-year period.

Section 3. Officers shall take office upon the conclusion of the Annual General Meeting.

Bylaw 402. NOMINATIONS

Section 1. A nominating committee shall consist of the Board of Directors and two or three members of Litchfield Park Juniors Volleyball Club (such members shall be appointed by the Board of Directors at the Annual General Meeting).

Section 2. The nomination committee shall make nominations for the positions of Officer/Director positions that are open for election prior to the next Annual General Meeting.

Section 3. All nominated people must be members in good standing with Litchfield Park Juniors Volleyball Club and its affiliates at the time of their nominations.

Section 4. No individual team within Litchfield Park Juniors Volleyball Club may have more than 2 adults from an individual team nominated/elected to the Board of Director positions at any time. If a parent/guardian nominated/elected has more than one child in the Litchfield Park Juniors Volleyball Club, then that adult counts as 1 adult member from each team they have a child on (the exception to this Bylaw would be if the President gives his/her approval).

Bylaw 404. – RESPONSIBILITIES OF OFFICERS

Section 1. The President of Litchfield Park Juniors Volleyball Club shall supervise all activities of the Litchfield Park Juniors Volleyball Club; the work of the Board of Directors, and the members, and shall include but is not limited to, the following:

A.) Be the Chief Executive Officer of Litchfield Park Juniors Volleyball Club

B.) Shall administer the affairs of Litchfield Park Juniors Volleyball Club with the concurrence of the Board of Directors

C.)    Shall be responsible for oversight of office procedures and personnel, which responsibility may be delegated

D.)      May execute instruments for Litchfield Park Juniors Volleyball Club that the Board of Directors authorizes to be executed

E.)     Shall preside at all Meetings of the Officers and Board of Directors as well as the member meetings

F.) Shall oversee all matters of Director(s) of Coaching G.) Shall be a member exofacial of all committees

H.) Shall be responsible for the general management and superintendence of the affairs of Litchfield Park Juniors Volleyball Club

I.)     Set goals and objectives for Litchfield Park Juniors Volleyball Club. (Addressing issues of customer service)

K.)    Organize or appoint organizers for fundraising events

L.) Shall perform other responsibilities assigned by the Board of Directors

M.) In all cases where (and to the extent that) the duties of the other directors of the corporation are not specially prescribed by the Bylaws, Rules or Regulations of the Board of Directors, the President may prescribe such duties subject to approval by the Board of Directors.

Section 2. The Vice-President shall assist the President in the performance of his/her duties and shall exercise the powers of the president in the President’s absence. The responsibilities of the Vice President shall include, but is not limited to, the following:

A.) Assume the responsibilities of President when the President is absent or cannot act; B.) Oversee Protest, Appeals and Arbitration Committee;

C.) Oversee Rules and Revisions; and

D.) Shall oversee the duties of the Field Coordinator; and

E.) Perform other responsibilities assigned by the Board of Directors or the President. F.) Shall be present at all Meetings of the Officers and Board of Directors as well as the member meetings.

Section 3. The responsibilities of the Treasurer shall include, but is not limited to, the following: A.) Be the Chief Financial Officer of Litchfield Park Juniors Volleyball Club;

B.) Be bonded by a reputable bonding agency;

C.)    Shall keep detailed accounts of all monies received according to Generally Accepted Accounting Principles.

D.) Shall pay all bills as they come due on behalf of the organization and all its accounts as authorized by the Officers.

E.) Shall maintain a checking and savings account in a local bank.

F.)    Shall maintain accurate records of all expenditures.

G.) Shall submit in writing the financial standing of the organization at every meeting. H.) Shall oversee the duties of the Uniform Coordinator.

I.)    Maintain tax-exempt status.

J.) Shall make and implement policies and procedures that protect the Litchfield Park Juniors Volleyball Club tax exempt status with the approval of the President.

K.) Shall prepare and present to the members the proposed budget for the coming year. L.) Ensure the preparation, execution and submittal of forms required annually by the Arizona Corporation Commission to maintain the incorporated status of the Litchfield Park Juniors Volleyball Club

M.) Coordinate the preparation of the Annual Tax Return with an approved Tax accountant. N.) Implementing and monitoring risk management policies and insurance

O.) Long Range Planning and Vision Exploration

P.) Issues receipts for donations and other contributions

Q.) Act as Custodian of all Litchfield Park Juniors Volleyball Club assets and correspondence R.) Perform other responsibilities assigned by the Board of Directors or the President.

S.) Shall be present at all Meetings of the Officers and Board of Directors as well as the member meetings.

Section 4. The responsibilities of the Secretary shall include but is not limited to:

A.) Give proper notice of all Litchfield Park Juniors Volleyball Club meetings.

B.) Minutes are to be postmarked or emailed to all Board of Director members within seven (7) calendar days after any meeting that minutes are taken. Once the Board of Directors approves the minutes, the minutes must be posted to the website within seven (7) calendar days.

C.) Ensure that a record is kept of the name and address and other information of each Member, Director, Officer and Employee of Litchfield Park Juniors Volleyball Club

D.) Help establish (with the registrar) a Litchfield Park Juniors Volleyball Club member email data base for the Academy (past and present).

E.) Perform other responsibilities assigned by the Board of Directors or the President. F.) Shall be present at all Meetings of the Officers and Board of Directors as well as the member meetings.

G.) Address any legal matters

Section 5. The responsibilities of the Registrar shall include, but is not limited to, the following:

A.)    Shall be responsible for the organization and registration of all persons playing for Litchfield Park Juniors Volleyball Club

B.) While any Board member may validate a player’s registration, a player may not be scheduled into regular season play without the Registrar’s approval that all documents, records, and information on the application form are correct and in order.

C.) Shall be responsible for communicating all information on registration forms to the proper individuals in a timely manner.

D.) Shall keep a record of all monies received as part of player registration and shall provide the record and monies to the Treasurer/Director of Finance to be deposited in the name of Litchfield Park Juniors Volleyball Club in a financial institution approved by the President.

Section 6. The responsibilities of the Director of Coaching shall include, but is not limited to, the following:

A.) Shall provide a uniform and beneficial style of play and coaching curriculum for all teams. This includes practices and games for all teams.

B.) In order to prevent conflicts, the Director of Coaching and the President of Litchfield Park Juniors Volleyball Club Shall work together on educational guidelines/curriculum for all Litchfield Park Juniors Volleyball Club.

C.) Shall bring any problems to the Board of Directors who will have final say or approval of all matters.

D.) Shall prepare an Academy Skills Assessment each year to be held between January 1 and June 31. The dates for the Skills Assessments will be fixed by the Board of Directors.

E.) Shall Maintain a USA Volleyball Impact training national License

F.) Shall attend all sessions of the Board and all meetings of the members and be responsible for all Litchfield Park Juniors Volleyball Club Developmental and Academy Programs (including for the children with special needs).

G.) Shall be responsible for the Player and Coach Development in all Litchfield Park Juniors Volleyball Club.

H.) Shall hold Litchfield Park Juniors Volleyball Club Coaching and staff meetings once a month, to discuss curriculum for the month.

M.) Runs practice sessions during the week for all the Recreational/developmental and Academy Team players (If cannot be there will coordinate to have another National Licensed Coach or Academy Coach present).

I.) Shall appoint and govern Litchfield Park Juniors Volleyball Club teams with qualified coaches and trainers that meet the age-appropriate requirements for each team in a timely manner.

J.) Shall verify that all coaches’ credentials are valid.

K.) Development of Litchfield Park Juniors Volleyball Club Coaches by providing them with Coaching Manuals and Coaching Education Programs.

L.) Shall verify that a background check has been completed as part of the USA Volleyball Impact coach registration process for every Litchfield Park Juniors Volleyball Club coach.

M.) Shall provide a qualified Libero and Setter trainer, to be paid by the Litchfield Park Juniors Volleyball Club.

N.) Shall provide a qualified Speed and Conditioning Trainer, to be paid by Litchfield Park Juniors Volleyball Club, to train the members of the Litchfield Park Juniors Volleyball Club teams.

O.) Shall bring any concerns to the Board of Directors who will have final say or approval of all matters.

P.) Schedules any/all tournaments for the Litchfield Park Juniors Volleyball Club teams and organizes/schedules coaches for these tournaments.

Q.) Shall hold an orientation meeting with all coaches outlining expectations and responsibilities no later than December 15 each year.

R.) Shall be the primary negotiator regarding coaching salaries, reimbursements, and/or compensation with all coaching salaries subject to approval by the Board of Directors.

S.) Shall be responsible for the developmentary games.

T.) Responsible for scheduling a speaker for the College Prep Players that have a strong desire to play in college. This speaker will answer questions from the players and parents about the recruiting process and the preparations to enter a collegiate program. These discussions should include scholarships, housing, grades, tutors, cost, time management, National Letter of Intent, recruiting rules and violations, SAT and ACT test scores, and Registering with the NCAA Clearing House Committee etc.

Section 15. The responsibilities of the Fundraising Director shall include the following: U.) Shall organize and solicit from local business’ donations to help the Litchfield Park Juniors Volleyball Club. Monies shall be used for registration, fields, equipment, uniforms, and tournament fees.

V.) Shall maintain integrity and professionalism while doing business/representing the Arizona Saguaros Volleyball Club with all potential donors.

W.) Shall create and organize special events/promotions to help raise funds for Litchfield Park Juniors Volleyball Club. This includes forming committee with the approval of the President of Litchfield Park Juniors Volleyball Club.

X.) Shall give written reports on progress and all discussions with potential donors for the Board Meetings.

Bylaw 405. – REMOVAL

Section 1. Any officer referred to in Bylaw 401 other than the President, when serving as a member of the Board of Directors may be removed from office by two thirds vote of the members entitled to vote for that office.

Section 2. Any officer, referred to in Bylaw 401, other than the President, who is absent for three consecutive meetings or a total of five meetings of the Board of Directors during their term of office for any reason, other than in performing duties associated with their Litchfield Park Juniors Volleyball Club responsibilities, may be removed from office by a majority vote of the Board of Directors.

Section 3. Any officer referred to in Bylaws 401, other than the President, after being removed, may not seek office, either elected or appointed, for no less than 2 years from day of removal.

Bylaw 406. – VACANCIES

Section 1. If any office, including the President, becomes vacant for any reason, the remaining members of the Board of Directors shall elect an individual to the office to fill the balance of the term or until the next Annual General Meeting, whichever comes first.

Section 2. The following positions may not remain vacant for more than 30 days: President, Vice President, Secretary, and Treasurer.

Bylaw 411. – COMPOSITION AND GENERAL AUTHORITY OF BOARD OF DIRECTORS

Section 1.

A.) Litchfield Park Juniors Volleyball Club has a Board of Directors. The Board is composed of the officers noted in Bylaw 401 and a member at Large.

B.) Each officer of the Board of Directors has one vote (unless there are 2 people from the same family, then only 1 person from the family gets to vote as per Bylaw 302 Section 2•A, and except that the individual presiding at a Board meeting may vote only when the vote is by ballot or, in all other cases, to affect the result of the vote.)

Section 2. Except as otherwise provided in these Bylaws, the Board of Directors shall• A.) Manage the affairs of Litchfield Park Juniors Volleyball Club;

B.) Enforce and interpret the Bylaws, rules, policies, and procedures of Litchfield Park Juniors Volleyball Club;

C.) Review and approve Litchfield Park Juniors Volleyball Club Bylaws in order to insure consistency with USAV, AAU and JVA documents; and,

D.) Make temporary rules or regulation for specific cases or occasions not provided for in existing documents, but which the Board of Directors, to carry out the objectives of Litchfield Park Juniors Volleyball Club, deems necessary.

Section 3. Subject to the limitation of these Bylaws and the laws of the State of Arizona, all the Litchfield Park Juniors Volleyball Club powers shall be exercised by or under the authority of the Board of Directors. The Board of Directors shall control all business and other affairs of Litchfield Park Juniors Volleyball Club.

Bylaw 412. – MEETINGS

Section                                                                                                                                           1.

The Board of Directors shall hold meetings no less than bimonthly throughout the seasonal year. The Board shall establish the time, place, and location of the meetings.

Section 2.

A.) Proxies are not permitted at meetings of the Board of Directors.

B.) Visitors may attend all open Board of Director meetings. Visitors may be granted the privilege to speak at meetings under the approval of the President or any three members of the Board of Directors.

PART V. COMMITTEES

Bylaw 501. – COMMITTEES

Committees may be formed as deemed appropriate by the Board of Directors, for the purpose of accomplishing specific tasks.

PART VI • ADMINISTRATIVE

Bylaw 601. FISCAL YEAR BUDGET

Section 1.

The Board of Directors shall prepare a proposed budget for Litchfield Park Juniors Volleyball Club for the next fiscal year. Proposed budget will be provided to the incoming Board of Directors for review and approval by the members at the Annual General Meeting.

Bylaw 602. ACCOUNTS, BOOKS AND RECORDS

Section 1. Litchfield Park Juniors Volleyball Club shall maintain adequate and correct accounts, books, and records of its business and properties. All those accounts, books, and records shall be kept at the office of the Treasurer.

Section 2. All books and records, including copies of the governing documents, shall be open to inspection for the Directors and members of Litchfield Park Juniors Volleyball Club, and in the manner provided for the Board of Directors.

Bylaw 603. INDEMNIFICATION

Section 1. Litchfield Park Juniors Volleyball Club shall indemnify each of its present or former directors, officers, employees, or official representatives, or any person who is or was serving another entity in any capacity at the request of Litchfield Park Juniors Volleyball Club, against all expenses actually and reasonably incurred by the person (including judgments, costs, and counsel fees) in connection with the defense of any pending or threatened litigation to which that person is, or is threatened to be made, a party because that person is or was serving in such a capacity. This right of indemnification may also apply to expenses of litigation that is compromised or settled, including amounts paid in settlement, if Litchfield Park Juniors Volleyball Club approves the settlement as provided in section 2 of this Bylaw. Such a person shall be indemnified if the person acted in good faith and in a manner the person reasonably believed to be in or not opposed to the best interests of

Litchfield Park Juniors Volleyball Club. The termination of any litigation by judgment, order, settlement, conviction, or plea of nolo contendere or its equivalent shall not, of itself, create a presumption that the person did not act in good faith or in a manner the person reasonably believed to be in or not opposed to the best interests of Litchfield Park Juniors Volleyball Club.

Section 2. Litchfield Park Juniors Volleyball Club may pay any amount payable as indemnification under this Bylaw on a determination by the Board of Directors, not including those members who have incurred expenses in connection with the litigation for which indemnification is sought, that the person in question met the standard of conduct provided for under section 1 of this Bylaw. If no such disinterested Board members are available; the required determination shall be made by a majority vote of the members.

Section 3. Any expenses incurred by a qualified person in connection with the defense of any litigation may be paid by Litchfield Park Juniors Volleyball Club in advance of a final disposition of the litigation on receipt of a written commitment by that person to repay the amount advanced if it is determined under section 2 of this Bylaw that that person is not entitled to indemnification under this Bylaw.

Section 4. The Board of Directors may authorize the purchase of insurance on behalf of any person that may potentially be indemnified under this Bylaw. That insurance may include indemnification for those persons for expenses of a kind not subject to indemnification under this Bylaw.

Bylaw 604. DISCLAIMER

The Litchfield Park Juniors Volleyball Club shall not assume, nor be liable for, the debts and/or financial responsibilities, implied or incurred, of any player, parent/guardian, coach, manager, treasurer, team assistant, trainer, academy official, team, affiliate, or other organization.

Bylaw 605. LIABILITY

All officers of Litchfield Park Juniors Volleyball Club and committee members shall be covered against personal liability claims by the Litchfield Park Juniors Volleyball Club for performing acts and duties directly related to the work of this nonprofit corporation.

PART VII – GRIEVANCES, PROTESTS AND APPEALS Bylaw 701 – GRIEVANCES, PROTESTS AND APPEALS

Section 1. Litchfield Park Juniors Volleyball Club shall follow the procedures as set forth in the Litchfield Park Juniors Volleyball Club Bylaws.

Section 2. Litchfield Park Juniors Volleyball Club shall document any proceedings so held.

Section 3. Litchfield Park Juniors Volleyball Club shall forward that documentation to the appropriate volleyball association for review.

PART VIII – PROPOSING AMENDMENTS Bylaw 801. AMENDMENTS TO BYLAWS

Section 1. Any proposed amendment to the Bylaws of Litchfield Park Juniors Volleyball Club shall be forwarded no later than 45 days prior to the proposed date of the Annual General Meeting.

Section 2. Proposed amendments submitted in compliance with the above shall be distributed to all eligible members at least 30 days prior to the proposed date of the Annual General Meeting.

Section 3. An amendment to the Bylaws requires a 2/3 approval vote of those present at the meeting and is effective on September 1, of the seasonal year immediately following.

These Bylaws were adopted by the Board of Directors on October 1, 2004.